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Example
Client Vehicle Invoice Accounts Ledger Parts Orders Utilities Docket Workshop
New payment is used to enter payments taken from clients into the
system.
To enter a client's payment, select Accounts
from the Main Menu. From the drop down menu, select New
Payment. Alternatively, use the Ctrl+P hotkey combination
from the Main Menu. G-E presents the client search list. Select the client who
is making the payment. G-E displays the New Payment dialogue.
The current date is shown in
the Date field. This may be changed by selecting the Date field and entering a new date in the dd/mm/yy format.
Enter the payment method in the Method field. This may be
Cash, Chq, Visa, Amex, B/Card etc.
Enter the amount the client has paid in the age
period field against the oldest amount owed in the outstanding column. E.g. If the client
has outstanding amounts of 250.00 for 90 days, 100.00 for 60 days and 50.00 for
30 days, the amounts are shown in the outstanding column aligned with the age
periods. Enter the amount the client has paid
in the oldest age period field for which amounts are owing (90 days).
G-E will cascade
the payment from the oldest to the newest until the payment amount is exhausted.
Example:
A client
account shows $413.48
against the 60 day period and $247.68 against the 30 day period. The client makes a payment of $500.00. Enter the
$500.00 payment against the oldest "Age Period", (60 day). G-E will subtract
$413.48 from the 60 day period and $86.52 from the 30 day period leaving a balance of $161.16.
If a payment
is entered against an age period which is not the oldest period against which
amounts are owing, (see example) G-E will warn of the older outstanding period by presenting a message dialogue warning
you of the fact. Click Yes to continue in which case the
payment will be deducted from the newer period regardless of whether an amount
exists in the period or not. You must have good reason to do
this as this action will over ride G-E's inbuilt accounting structure. This can
result in an aged period being in credit (a negative amount is shown). Click No to re-enter the payment correctly if this was an error.
Click Ok or press Enter to save the
payment. If the Print Receipt check box is checked, a receipt
will be printed for the payment. G-E returns to the client listing for the next
payment supposing you have just received multiple cheques in the mail (a little
humor!).
Click Cancel or press the Esc
key to exit the payments utility. G-E will ask if you wish envelopes to be
printed for those clients for whom a receipt was printed. Click Yes to print the envelopes or No to exit.
Payments can be edited from the Accounts > Load Payment function.
New Payment
Reverse
Credit
Load Payment
Account Enquiry
Outstanding Accounts