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Print Letters is a function used to print a letter selected from the letter library or a newly created letter to any or all clients in the database.

To use the Print Letters function, select Client from the Main Menu. Select Print Letters from the drop down menu. G-E presents the Print Letter for Client list.

When the list opens, no clients are selected to have a letter printed. If you wish to print a letter for all clients on the list, click the Change All control. This control inverts the selection. As no clients are initially selected, inverting the selection causes all clients to be selected. An 'x" checkmark appears next to all the clients in the list in the Print column to show they are selected to have a letter printed. Clicking the Change All control again inverts the selection again.

To select individual clients from the list, enter a client name in the search text box at the top of the list. When G-E has found the client, select the client by clicking the Add / Remove control. The checkmark appears in the Print column to show the client is selected. Selection can also be made by double clicking the client in the list or pressing the Enter key.

After a client is selected, the name in the search text box can be instantly overwritten without the need to clear the previous search text. This makes for very quick keyboard selection by entering a name, press Enter, enter next name, press Enter and so on.

When you have selected all the clients you wish to print a letter for, click or select the Print control. G-E presents the letter library listing containing all letters in the library. Select the letter you wish to print for the clients from the list. If you have not yet created the letter, click the New Letter control on the library list to create the letter. Click the Print control on the appropriate dialogue to proceed to print the letters.

After printing the letters G-E offers to print an envelope for each client who is to receive the letter.

Note:
G-E can use "variables" in letters. Variables are symbols inserted in appropriate places in the letter text which are replaced with information from client files when the letters are printed. By using variables in letters with the Print Letters function, G-E can automatically print all client's names and addresses in each letter printed. For precise details about letter variables, see the Workshop>New Letter function.
This function is aimed at advising clients of promotions etc you may be having or changes of business address etc. The use of variables pertaining to vehicles are not permitted with this function.

New Client
Load Client
Print Clients
Write Letter
Print Letters
Print Envelopes
Print Statement