What's in the pipeline & known issues with the current version 3.45
Changes ver 3.45
01
When quitting a work order after making alterations, G-E asks; "Save Work Order?". This has now been changed to "Save Changes to Work Order?" to eliminate misunderstanding that the whole work order could be discarded.
02
A facility has been added to the Ledger to better handle the use of credit cards to assist those users who prefer to pay their business expenses with cards.
03
The error which allowed two instances of G-E to be opened at once has been rectified
04
Occasionally G-E would unnecessarily warn of possible data loss during a restore process in ver. 3.44. This has been rectified.
05
In ver. 3.44, we changed the "Edit Reminder" dialog returned after printing a letter for the reminder to simply an option to delete the reminder (Since it had now been acted on to get to this window). We have added an "Edit Reminder" control back to the dialog along with the "Delete Reminder". (There you go Dennis, everyone happy)
06
G-E deals with reminders set automatically for rego dates set in the New or Load Vehicle dialogs, differently to those set for other reminders. As a result, if only rego date reminders are present in the list, the "Load all Reminders" and "Load Reminders Due" menu options in the Vehicle menu were unavailable. This has been changed to make the options available.
07
The text in the Purchase Orders screen which used to read; "Add Part by... " has been replaced with "Assign Item to..."
08
When using FastText, if a partial code was used, nothing would happen when the spacebar was pressed. Now GE will pop a list of only those codes which are stored which start with the characters entered.
09
Changes have been made to the GST Report and how it is presented.
10
Multiple instances of the "Print Invoice/Email Dates" were accidentally permitted. This has been stopped.
11
A bug intermittently duplicated the first entry in the Process Creditor list. Fixed.
12
When creating a second Category association for a column name, G-E ran the text together in the final confirmation dialog. This has been fixed.
13
We have added a function in the Bookings to automatically remove old bookings from the system to prevent unnecessary clutter.
14
An alteration has been made to speed the "View Bank Column" function. The column now loads much faster on larger systems.
15
A Reverse Credit amount was being treated as a "negative" payment and as such was being subtracted from the Payments figure total shown in the Account Enquiry header. This has been fixed.
16
A new option to "Load Reverse Credit" has been added to the Accounts menu.
17
The sort method used when inserting parts into work orders now remembers your last choice.
18
It has been noted that G-E will duplicate the invoice comments in emails on some systems. This has been addressed.
19
The Business ID field in the Tax Information / Currency dialog has been renamed to "Business ID Name".
Changes ver 3.44
01
The Ledger now identifies 'GST Exempt' columns in the list of
columns presented when selecting a column for viewing, editing etc.
02
A new function has been added to the 'Utilities' menu which allows the user to select 'Large Dialogs'. For users with larger monitors, this function increases the size of many dialogs so more information can presented at once.
03
We have widened several windows now. If anyone is still using 800x600 screen resolution, you will find some windows will extend beyond the screen boarders. The next higher resolution, 1024x768 will show all windows on a 17" monitor.
04
The jobsheet 'Ph Home' field has been replaced with 'Ph Mobile'.
05
A 'Default Notes' function has been added to the Invoice menu. Text entered in the 'Default Notes' editor will be printed on all invoices. This is ideal for displaying account details, payment terms etc.
06
A work authorisation line has been added to the jobsheets.
07
When creating a kit from a workorder and saving the kit with the "Save" control, G-E unnecessarily asks if you wish to save the kit when exiting. This has been rectified.
08
The 'Print Clients' function now saves the list as a text file directly to the Desktop. You no longer need to enter a path to save the list if printing to file.
09
The 'Client' > 'Write Letter' function has been streamlined a little.
10
When emailing an invoice or payment etc to a client, G-E would attach the same document to the next email if the first was not actually emailed and the email window not closed. This has been fixed.
11
Email attachments are now named 'GEMailx' where 'x' is an ascending number.
12
The 'Text' column in the Vehicle History function has been renamed to 'Comments'.
13
The 'Edit Reminder' which is presented when returning to the reminders list after printing a letter has been replaced with a simple option to delete the reminder. This is the obvious action after dealing witha reminder.
14
An option to email a statement to a client has been added under the Accounts menu option.
15
An alteration has been made to the direction funds move in the 'Ledger' > 'Other Transfers' > 'Supplier to Supplier'. The dialog headers have been altered to reflect the change.
16
The Purchase Orders 'Code' field has been set to truncate sooner to prevent text flowing into the 'Description' field when printing.
17
Work has been done with the formatting of invoices for emailing.
18
To assist our motorcycle workshop owners, we have replaced the word 'Odometer' with 'Odo/Hrs'.
19
The field name; 'Total Due' in the header of the Process Creditor dialog has been replaced with 'Closing Balance'.
20
The 'Location' field has been removed from the Restocking dialog.
Changes ver 3.43
01
G-E now offers an option to email an invoice after closing the invoice screen.
02
The 'Deposit in Bank' checkbox error in the Payment and Reminders dialogue following closing a finalised invoice has now been fixed.
Changes ver 3.42
01
An error which could cause an exception in G-E when viewing ledger files has been corrected.
Changes ver 3.41
01
A 'Global Part' can now be changed to a 'Specific Part'. The 'Model' field now shows when editing a 'Global Part' so a model name can now be entered. The original global part remains in the global library as well and must be manually deleted (through the 'Load Part' option) if it is no longer required in the global library as well.
02
It was recently discovered that payments from clients sent directly to the 'Bank' were not included in the 'Deposits' total of the GST report. (Thanks Robin). This has now been corrected.
Changes ver 3.40
01
The recent addition of the option to send payments directly to the bank in the 'New Payment' and following finalising a work order has caused us some grief. Entries in the Ledger Bank column from this function caused an error when reconciling the Bank column. This issue has been resolved.
After running this update, there will be a delay before the update completes. During this delay, G-E is checking every client file and correcting any errors this bug may have caused.
02
We have widened the 'Reconcile Bank' window a tad.
Changes ver 3.39
01
A bug sneaked into the system which caused an issue with emailing from the program. This could cause the menu options to grey out and or the software to de-register itself. Sorry guys for any inconvenience but we have it sorted in this update
02
After introducing the option to send payments directly to the bank, we unwittingly caused G-E to incorrectly add docket payments to the bank causing a jump in the bank column total. This has been addressed.
Changes ver 3.38
01
An error in networking which we unwittingly introduced recently has been corrected.
Changes ver 3.37
01
Further background tidying in the Reminders function.
Changes ver 3.36
01
A facility has been added to the 'New Payment' dialogue which causes payments received to be added directly to the Ledger Bank column if so desired.
02
A 'Date' field has been added to the printed 'Jobsheets'. If the vehicle has the rego date entered in the vehicle file, the date will print. If not, the field will be left blank so the rego expiry date can be recorded while the vehicle is being worked on.
03
Further background work has been performed on the 'Reminders' function
04
Just before this update was to be posted here, it was brought to our attention that the 'Docket' function was failing under Windows Vista only. (Thanks Dennis). This issue was quickly resolved and the fix is included in this update.
Changes ver 3.35
01
A correction has been made to the vehicle 'Reminders' function. It has been discovered that in certain instances, deleting a reminder for a vehicle can also remove other set reminders for the same vehicle. This issue has been addressed.
02
Reminders automatically set by the system for vehicle registrations reoccur after deletion. This issue has been resolved.
Changes ver 3.34
01
Some
users request we look through their data files to ensure they are
operating the system correctly and we offer advice about how they
can improve their use of the system and get more from it. Now and
again a user may make a large mistake and ask us to correct it.
To do these things, we need a copy of their backup file. This normally
requires an over the phone 'step through' to locate and send the
file. We have now added a function which will automatically pick
up the file and attach it to an email to us.
To further protect our users,
we are now offering free storage of backup files. This new function
makes sending us the file for storage a quick and simple affair.
(See 'Send Backup to G-E Systems' for more information)
Changes ver 3.33
01
Further background changes to the Backup function.
Changes ver 3.32
01
The 'Tax Information / Currency' dialogue has been changed. The 'Currency' field now allows selection of the currency from the drop down list or the user can now enter the currency directly into the field. This change was mainly due to the many queries we have from the United Arab Emirates.
02
An issue has been raised with the deletion of obsolete service reminders. This issue is resolved.
03
A change has been made to the background function of the backup system. We have had reports from two users that G-E has skipped a file during the backup process. This issue has been resolved.
04
A change has been made to the Ledger > Cash Column sort order.
05
An emailed invoice was not showing the client order number if entered. This issue has been resolved.
Changes ver 3.31
01
Booking times now print on the "Print Bookings" sheet.
02
Various functions fall back to previous view instead of exiting the function when cancelling or pressing the Esc key.
03
We have created 'Predictive Text' to assist with filling vehicle "Make", 'Model' and client 'Suburb' fields.
04
When entering search text in the parts system, the cursor now is auto placed in the text entry field.
05
An 'Email' module has been developed and added to email invoices, quotes, tax adjustments and receipts to clients directly. The email function has also been added to the 'Orders" function.
06
G-E now has the ability to 'link' vehicle models. If you 'link' two or more models, eg. Camry and Apollo, G-E will give access to the model specific parts and text libraries for both.
07
The "Tansactions Report" can now be shown on the screen rather than sent directly to the printer.
08
The Transactions Report no longer prints columns if there has been no activity for the selected period.
09
A 'Rego Date (d/m)' field has been added to the vehicle file. If a vehicle's registration expiry date is entered in this field, G-E will automatically set reminders for it when the rego is falling due
Changes ver 3.30
01
Times can now be allocated to job bookings in the 'Bookings' function.
02
The 'line shading' which is printed on invoices and other lists can now be turned off if required.
03
The 'Low Stock' warning list presented after exiting a work order if a stock item has fallen to minimum, now allows access to the Inventory directly from the list.
04
A little work has been done on the 'Reminders Due' dialogue. The 'Show All' control is now named 'Show Active'. The dialogue now returns to the list after viewing specific reminders rather than quitting the function.
05
Vehicles can now be found by 'Chassis Number' from the 'Vehicle > Load Vehicle' function.
06
Parts can now be sorted and searched by 'Code', 'Description' and 'Type' in all libraries.
07
Chassis numbers are now automatically set to upper case in the vehicle files.
08
Payment methods are now truncated if required on printed statements to prevent text running into the date fields.
09
A "Leased By" field has been added to the vehicle dialogues.
10
The "GST Report" no longer prints columns if there has been no activity for the entered period.
11
The payment & reminder dialogue presented when exiting a finalised work order no longer share the same hotkey character.
Changes ver 3.29
01
When finalising a work order, G-E now checks the work order date. If the date is not current, G-E now posts a message advising as such & offers to change the date to current.
02
Orders: We have done some work on the dialogues when receipting 'Stock Assigned' items.
03
We have noticed there is a period where nothing is appearing to be happening during larger backups or restores. We have added more 'progress bars' to the Backup & Restore functions so you have something to look at while G-E is dealing with the files.
04
In two known instances, G-E could crash when the 'Bookings' function is called. This newly introduced bug (Last version, sorry Mark) has been hunted down & beaten to death.
05
A bug that could cause the 'Restocking List' to print incorrectly has been fixed.
Changes ver 3.28
01
In
version 3.24 we implemented a change to the way the Bank & Cash
ledger columns were displayed. Prior to the change, the columns
showed only the transactions for the selected date period and showed
the totals for only that period. The change resulted in a "carried
forward" figure if date range constraint was used and
the carried forward figure was also used in the calculation of totals.
In
response to one of our users who preferred the way the column was
displayed prior to the change, we have now made the method of display
selectable by the user so everyone is happy.
02
The bug causing incorrect totals to be printed when the "Technician's Performance" screen is printed has now been fixed.
03
Ledger columns now show the totals when printed.
04
A "Print Envelope" option has been added to the payment dialogue when exiting a finalised invoice.
05
The Client dialogue has an "alternate" block of address fields added.
06
The Orders function's Supplier dialogue has an "alternate" block of address fields added.
07
The total of payments taken for a GST period is now shown in the GST report.
08
An "Add to Quantity" field has been added to the Inventory "Inventory Levels" dialogue. (Presented with the 'Edit Quantity" control). You can now enter the number of items you are adding to the Inventory and G-E will calculate the tot
09
The Inventory levels will now fall into negative quantity, shown in red.
10
The "Search Text" field of the Inventory screen now has focus when the Inventory is opened.
Changes ver 3.27
01
The auto saving error for charges and credits in the Process Creditor function has been fixed. Sorry about that people, one small change elsewhere in the 35000 lines of code and a bug sneaks up from behind!
02
The Orders function is now correctly using the Cost price from the parts libraries.
Changes ver 3.26
01
The Creditors Owed function has been enhanced and minor bugs have been fixed.
02
The Transactions Report no longer prints columns which have no activity for the selected period.
03
The Process Creditor list can now be printed.
Changes ver 3.25
01
The Bookings list for the selected day's bookings can now be printed.
02
A "Notes" control has now been added to the work order screen. Clicking on this control presents a small text editor where you can enter notes of further work required for the vehicle. Notes entered here can be added to the work order and will be shown in the Booking screen the next time this vehicle is booked for work.
03
Your company name is now shown on the software's main menu page. "Unregistered Program" is shown if the software is not yet registered.
04
A "Creditors Owed" function has been added to the Ledger menu. This function presents a list of all creditors to whom you owe money and shows the amount owed to each and the grand total owed.
05
The Help menu in G-E now checks if the manual has been installed on your hard disk. If it is found, the help system accesses the manual on your disk rather than this website.
06
Ledger Columns now show a "carried forward" figure when viewing columns within "date constraint" and the running balance of the entire column is shown.
07
The "Income / Expenditure" report now has the GST component removed from the figures.
08
Double clicking on various positions in a work order header reveals complete client, vehicle and header details.
09
The "Add Client" bug from the Bookings dialogue has been fixed.
10
A "Service Notes" control has been added to the "Load Vehicle" dialogue. This presents the same editor as shown with the "Notes" control in the work order dialogue. Notes entered here will be displayed in the Bookings dialogue when this vehicle is next booked for work using the "Vehicle > Bookings" function.
11
A Print control has been added to the Turnover function so the list can be printed.
12
The default printer is shown in the bottom left corner of the Main Menu page. You can now double click on the default printer name to change the default printer.
13
Changes have been made to the Process Creditor function to better accommodate creditor columns which are separated into more than one category. The transactions list can now also be printed.
14
The "Print Jobsheets" function has been enhanced.
15
Restore warnings have been enhanced.
16
An "Order Number" field has been added to the jobsheets.
Changes ver 3.24
01
The recently posted version 3.23 required an operating system .dll file to be present due to the changes made to the Graphics Library utility. The required .dll file, as we have discovered, is not present on Win98 and earlier systems. As a result G-E would not run on Win98 and earlier systems. This update addresses this issue and includes all changes listed in 3.23 above.
02
Graphics Library code altered to accommodate Win98 and earlier systems. The Graphics Library can only show images of .bmp format on Win98 and earlier systems.
Changes ver 3.23
01
G-E now gives a second warning when restoring data from an earlier backup file.
02
Orders function added to system to generate and maintain purchase orders.
03
Show All control added to Load All Reminders function. Any vehicle in the list can have all reminders presented.
04
Docket > Cash Returns now subtract the amount from Monthly Statistics.
05
The Restocking list presented when a work order is finalised if stock has fallen to minimum has been lengthened.
06
G-E now checks & warns if a selected printer has been uninstalled.
07
A Help system has been added.
08
Error in the GST portion of Total Deposits in the GST report has been corrected.
09
The Inventory pricing bug we unwittingly introduced has been corrected.
10
A Job Bookings system has been implemented. This will allow you to take bookings for any date, review past bookings, postpone bookings, print jobsheets, review histories etc. You can throw the diary away!
11
The parts list in work orders can now be rearranged. Select a part in the list and clicking anywhere in the list while holding the CTRL key will move the item to the new position.
12
The "Tax Rate" utility in the Utilities menu has been changed to "Tax Information / Currency". This utility now allows the user to apply different settings to suit different countries including currency options.
13
The "Fiscal Year End" utility has been removed from the Utilities menu and combined with the new "Tax Information" utility.
14
An "Orders" control has been added to the work order screen. This control accesses a list of purchase orders which have outstanding items assigned to the work order being worked with.
15
The "Graphics Library" has been reworked to display images of .bmp, .jpg and .gif format. Sizing controls have also been added.
16
A "Discount" field has now been added to the client files. A percentage entered here discounts all invoices to the client by the entered amount.
Changes ver 3.22
01
Client name length issue in vehicle dialogues resolved.
02
Service Reminders functions have been reworked for added functionality and control.
03
Service reminders can now be set by entering a date, selecting from a choice of given periods, 3, 6, 9, 12 months or have G-E determine the date based on the vehicle's history. (See the manual for detail).
04
The "Load Quote" dialogue title bar used to read "Load Work Order". This has been renamed correctly.
05
"Process Creditor" function has been completed.
06
A "Discount $" field has been added to the work order "Header" dialogue. Entering an amount in this field will discount the work order by this amount.
07
The Ledger Cash Column now shows the payment "Method" as entered in the "New Payment" dialogue.
08
The misaligned button (on some systems) on the Docket > Cash Return window has been correctly aligned.
09
An error in Docket > Cash Return caused the amount of the Cash Return to be added to the Ledger > Cash column. This has been corrected.
10
A printed Cash Return docket is now identified on the printed docket as "Tax Adjustment".
11
Monthly Statistics now shows the GST collected for the month.
12
A "write Letter" option has been added to the Client menu. This is used to create a new letter to a single selected client. (This can also be done from the Workshop > New Letter function).
13
A "Print Client" function has been added to the Client menu. This function prints a list of all clients in the database. The output can also be sent to file.
14
GST Free purchases are now itemised in the full printed GST report.
15
Underline issue with client names containing the "&" fixed.
16
Changing the Part Code in a work order "Edit Current Part" now presents a warning if the code entered already exists in the library.
17
When a work order is finalised. The Header field "Job#" is renamed to "Inv#".
18
A "Fast Text" function has been added to the system. Whenever working within one of G-E's text editors, text can be selected and saved as a "Fast Text". (See the manual Invoice > New Work Order / Vehicle for details).
19
The "Load Reminder" function now allows repeating searches for a vehicle in the list. All entries in the list for the same vehicle can now be easily found instead of scrolling the list.
20
Spell Check function added to all text editors. (See manual)
Changes ver 3.21
01
Exact amount tendered in Dockets has the rounding error fixed.
02
Bug which occasionally effected ledger list sort orders fixed.
03
It has been noticed that on occasion the vehicle Make & Model fields are omitted on invoice printouts. This has been traced to a small bug which executed when the vehicle history was checked from the work order screen. Printing the invoice from the "View Invoice" function prevents this bug executing so the invoice would print correctly. This bug is now fixed.
04
The "letter variables" are now shown with the corresponding fields in the substitute text dialogue.
05
An "%f" variable has been added to the letter function. This variable is substituted by the "Friendly Name". The friendly name is the client's first name as found in the client file "First Name" field. If this field is blank, G-E will use the name found in the "Contact / Comment" field. If this field is blank, G-E will use "Sir / Madam".
Changes ver 3.20
01
Letter editor resized to show correctly at 800x600 screen resolution.
02
When a quote is converted to a work order, the text in the Order Number field is now cleared.
03
Enter key now opens a highlighted entry in the Turnover function for program consistency.
04
Turnover report list now identifies an entry if a discount has been applied to an invoice.
05
Password protection added to more functions.
06
Notes fields throughout the program dialogues have the 250 character limit removed. Right clicking on any notes field (Except Ledger notes) reveals the full notes if the number of characters exceeds 45.
07
Intermittent printing of 'Unregistered Program' on docket headers has been fixed.
08
Labour, Other Revenue & Sublet Work items can no longer be sold on Dockets. (Due to more complex warranty issues, we consider these items should have the client recorded and therefore an invoice should be issued with client details entered in the system).
09
The Global Parts and Model Specific Parts libraries now have independent controls on Dockets.
10
A search function has been added to the "Load Reminder" list to locate any vehicle in the list.
11
A vehicle history print function has been added to the Vehicle menu. All history for a selected vehicle or history selected between search dates can be sent directly to the printer.
12
A list of "Reminders Due" is now automatically presented on computers running 24 hours per day.
13
A History control has been added to the "Service Reminder" utility. Vehicles presented in the list when their service reminder falls due can quickly have their history checked.
14
Vehicle history can now be called from the work order screen for the vehicle being invoiced. This allows quick checking of prices, labour hours etc on previous invoices to the vehicle. Text from previous invoices can be copied into the current work order.
15
Print Letter function added to the Client Menu. This works exactly as the "Print Envelope" function however, a selected letter is printed for all selected clients instead.
Changes ver 3.19
01
Cancel control added to part overwrite confirmation dialogue after part code change.
02
Vehicle History now offers repeated searches by the addition of a "New Search" control at the bottom of the results list window.
03
Bug in GST calculation of discounted amount fixed.
04
Graphics library now lists images in a scroll menu allowing unlimited images.
05
Total number of invoices permitted for an uregistered program adjusted to 100.
06
Header no longer prints on all pages of the Transactions & GST reports.
07
Bug
in Bank & Cash column tallies in Transactions Report fixed.
Changes ver 3.18
01
Load Reminders Due option now reports "No Reminders Due" if no reminders are due.
02
Payments taken from Dockets now added to the ledger Cash column.
03
Wildcard search added to the Inventory.
Changes ver 3.17
01
Quotation utility added to allow the preparation of quotes for clients.
02
Service Reminder utility added. This utility provides you with automatic reminders of vehicles due for any work (not necessarily only services) and ties directly with a complete letter database where letters you have pre-written can be selected from the list, printed and an envelope printed for the client as well.
03
Printing 'header details' on invoices etc can now be switched off for those users who may prefer to use pre-printed letterheads. (Workshop > Company Logo).
04
"Add Part" control on the parts listing from invoicing renamed to "New Part".
05
Changing a part search code in any of the parts libraries now offers the option to overwrite the previous part file rather than automatically creating a new part entry under the new code.
06
Spacing between statement columns adjusted slightly.
07
When using the 'wildcard' search in the parts libraries, the F12 key now causes G-E to go to the next closest match.
Changes ver 3.17
01
"View Column" in Ledger changed to show GST excluded amount & GST included amount of ledger transfer.
02
Ledger column listing reformatted to show totals at bottom of screen rather than previous "running total".
03
Transactions Report now prints reflecting the changes above (01/ & 02/)
04
Reconcile date text changed to "Cleared Date dd/mm/yy".
05
Reconcile date entered by user now used to clear entries.
06
Reconcile date now shows in reconcile screen header.
07
"Find Cheque" function added to Ledger "Bank Column".
08
Colour of "G-E Automotive Systems" text on main screen can be altered by right clicking on the main screen.
09
Reconcile now identifies a "multiple entry" cheque in the list with a + in the listing.
10
Mouse scroll wheel activated in menus.
11
"Find Cheque" control added to all ledger column lists.
12
"Outstanding Debtors" function added to Ledger menu.
13
"Uncleared Payments" function added to Ledger menu.